How To Use Xero Tracking Categories

Just repeat this process for each individual client you want to set tracking categories on. At least one active tracking category set up in Xero. We’ve created this function to be easy to use, so logging in you can set it up to show you a snapshot card that presents your actual vs forecast data. Create cards for each department, or have them all in one place. The beauty of Futrli is its flexibility, and the ability to customize your dashboards so they’re just right for you.

How To Use Xero Tracking Categories

For example, use one for departments, the other for regions. There are few use cases that really suit Xero tracking reports. Here is a summary of how to use Xero tracking categories. For meaningful actuals vs plan analysis, it is recommended to track departments in Xero as a tracking category. Overall tracking can be applied at an overall invoice level, or in addition to this, you can also track by individual transaction type.

Updating tracking categories in bulk

If you prefer, once you’ve selected the categories you want, you can close the tracking settings panel. Datamolino always suggests the tracking category saved in the automation rules of a certain supplier. If you need to track the same suppliers for different locations, consider creating a folder in Datamolino for each location to make tracking easier.

Can I merge tracking categories in Xero?

Click "edit layout" in the bottom left> Select add new column (button is on top ribbon) > Then on the right menu bar, choose the "tracking category" drop down, and select the two funds you want to merge. This will show in the new column you added.

These reports are structured by the underlying chart of accounts. Hence, you will find most show the report as a list of accounts. To schedule the auto upload, you can create a workflow thru the option Create Workflow and schedule auto upload and notification processes. Upload functionality is built on top of Xero API functionality and utilize the structures that Xero API supports. In the Accounts and Taxes page of A2X, we now have the option to assign a tracking category per transaction type category, or even per transaction line.

Updating tracking categories one-by-one

Business Unit Trees make the Department redundant now. The defining characteristic of these projects is that they each belong to How To Use Xero Tracking Categories just one department. Consider a business with a number of departments such as engineering, service, marketing, administration.

What does tracking categories mean in Xero?

Xero uses tracking categories and options instead of department codes or cost centres. This keeps your chart of accounts manageable. You can have two active tracking categories. In total, you can only have four tracking categories, eg two active and two archived categories.

Expandly multi-channel management software doesn’t just help you to list and process orders (and it isn’t just for eCommerce business owners either). After all, you can create as many trees as you need to group and organise your tracking categories. Different people in your organisation will have differing requirements. This means, you can give them the level of detail and analysis that they need. Whether you’re reporting just a standard Income Statement or comparing actuals to budgets for a date range, Business Unit Trees will give you the flexibility to get the job done. If you set up one Tracking Category list in Xero as Departments, the other as Projects, it’s easy to add the 2 options to every transaction.

To filter your charts

In the other, show consolidated and detail to include the projects. Here are some real-life examples on how Calxa customers are leveraging their Xero tracking reports. Whilst there are a variety of tracking category reports in Xero for troubleshooting and compliance, they are limited.

  • Open the Tracking Filter drop-down list and select the tracking category you want to filter by.
  • In the other, show consolidated and detail to include the projects.
  • You’ll be able to easily see who is on or missing their targets, and how they’re doing as a unit.
  • If there’s a dip in sales, you’re able to ask the right questions and work out how and why this has happened.
  • You can read how to do thecategory set up in Xerohere.
  • At least one active tracking category set up in Xero.